BEYOND MATERIALS

Data Protection

Privacy Policy

Beyond Materials Corporation (hereinafter referred to as “the Company”) establishes the following privacy policy (hereinafter referred to as “this Policy”) regarding the handling of users’ personal information in the services provided on this website (hereinafter referred to as “the Services”).

Article 1 Personal Information

“Personal Information” refers to “personal information” as defined in the Personal Information Protection Law, and refers to information about a living individual that can identify a specific individual by name, date of birth, address, telephone number, contact information, and other descriptions contained in such information, as well as data related to appearance, fingerprints, voiceprints, and the insurer number of a health insurance card, and other information that can identify a specific individual from the information alone (personal identification information).

Article 2 Method of Obtaining Personal Information

The Company may ask for personal information such as name, date of birth, address, telephone number, email address, bank account number, credit card number, and driver’s license number when users register for use. Additionally, the Company may obtain transaction records and payment information, including users’ personal information, from the Company’s partners (including information providers, advertisers, and ad distribution destinations, hereinafter referred to as “Partners”).

Article 3 Purpose of Collecting and Using Personal Information

The purposes for which the Company collects and uses personal information are as follows:

  1. To provide and operate the Company’s consulting and engineering services
  2. To respond to inquiries from users (including identity verification)
  3. To send emails about new features, updates, campaigns, etc., of the services being used by users, and other services provided by the Company
  4. To contact users as necessary for maintenance, important notices, etc.
  5. To identify users who violate the terms of use or attempt to use the services for fraudulent or unjust purposes, and to refuse their use
  6. To allow users to view, change, delete, and view their registered information and usage status
  7. To charge users for paid services
  8. For purposes incidental to the above purposes

Article 4 Change of Purpose of Use

  1. The Company shall change the purpose of use of personal information only when it is reasonably recognized that the purpose of use is related to the purpose before the change.
  2. When the purpose of use is changed, the Company shall notify the user of the changed purpose by the method prescribed by the Company, or announce it on this website.

Article 5 Measures Taken to Safely Manage Personal Information

The Company takes the following measures to prevent the leakage, loss, or damage of personal information and to ensure the safe management of personal information:

  1. Formulating basic policies to ensure the proper handling of personal information, such as “compliance with relevant laws and guidelines.”
  2. Establishing personal information handling regulations for each stage of acquisition, use, storage, provision, deletion, and disposal, including handling methods, responsible persons, and their duties.
  3. Conducting regular self-inspections of the handling of personal information and audits by external parties.
  4. Providing regular training to employees on important points regarding the handling of personal information.
  5. Implementing measures to manage the entry and exit of employees and restrict the devices brought into areas where personal information is handled, and to prevent unauthorized persons from viewing personal data.
  6. Introducing systems to protect information systems handling personal data from unauthorized access and unauthorized software from outside.

Article 6 Provision of Personal Information to Third Parties

  1. The Company will not provide personal information to third parties without the prior consent of the user, except in the following cases. However, this does not apply if permitted by the Personal Information Protection Law or other laws and regulations.
    • a. When it is necessary to protect a person’s life, body, or property and it is difficult to obtain the consent of the person.
    • b. When it is particularly necessary to improve public health or promote the sound growth of children and it is difficult to obtain the consent of the person.
    • c. When it is necessary to cooperate with a national agency or local government or a person entrusted by them to perform the duties prescribed by law, and obtaining the consent of the person may hinder the performance of those duties.
    • d. When the following matters have been announced or published in advance, and the Company has notified the Personal Information Protection Commission:
      • i. Including provision to third parties in the purpose of use.
      • ii. Items of data provided to third parties.
      • iii. Means or methods of provision to third parties.
      • iv. Stopping the provision of personal information to third parties at the request of the person.
      • v. Method of accepting requests from the person.
  2. Notwithstanding the provisions of the preceding paragraph, the following cases do not fall under the provision of information to third parties:
    • a. When the Company entrusts all or part of the handling of personal information within the scope necessary to achieve the purpose of use.
    • b. When personal information is provided due to business succession through merger or other reasons.
    • c. When personal information is jointly used with a specific person, and the person is notified in advance or placed in a state where the person can easily know the items of personal information to be jointly used, the scope of joint users, the purpose of use by the users, and the name or title of the person responsible for managing the personal information.

Article 7 Disclosure of Personal Information

  1. When the Company is requested by the person to disclose personal information, the Company will disclose it to the person without delay. However, if the disclosure falls under any of the following, the Company may not disclose all or part of it, and if a decision is made not to disclose, the Company will notify the person without delay. A fee of 1,000 yen per case will be charged for the disclosure of personal information.
    • a. When there is a risk of harm to the life, body, property, or other rights and interests of the person or a third party.
    • b. When there is a risk of significant hindrance to the proper execution of the Company’s business.
    • c. When it violates other laws and regulations.
  2. Notwithstanding the provisions of the preceding paragraph, in principle, the Company will not disclose information other than personal information such as history information and characteristic information.

Article 8 Correction and Deletion of Personal Information

  1. If a user finds that the personal information held by the Company is incorrect, the user can request the Company to correct, add, or delete (hereinafter referred to as “correction, etc.”) the personal information according to the procedures specified by the Company.
  2. If the Company deems it necessary to respond to the request based on the preceding paragraph, the Company will correct the personal information without delay.
  3. When the Company makes corrections, etc., based on the provisions of the preceding paragraph, or decides not to make corrections, etc., the Company will notify the user without delay.

Article 9 Suspension of Use, etc., of Personal Information

  1. If the Company is requested by the person to suspend or delete the use of personal information (hereinafter referred to as “suspension of use, etc.”) due to reasons such as the personal information being handled beyond the scope of the purpose of use or being obtained by fraudulent means, the Company will conduct the necessary investigation without delay.
  2. Based on the results of the investigation in the preceding paragraph, if the Company deems it necessary to respond to the request, the Company will suspend the use, etc., of the personal information without delay.
  3. When the Company suspends the use, etc., based on the provisions of the preceding paragraph, or decides not to suspend the use, etc., the Company will notify the user without delay.
  4. Notwithstanding the preceding two paragraphs, if the suspension of use, etc., involves a large amount of cost or is otherwise difficult to implement, and if alternative measures can be taken to protect the rights and interests of the user, the Company will take these alternative measures.

Article 10 Changes to the Privacy Policy

  1. The contents of this Policy can be changed without notifying the user, except for matters otherwise specified in this Policy or by law.
  2. Unless otherwise specified by the Company, the changed Privacy Policy will take effect when posted on this website.

Article 11 Contact Point for Inquiries

For opinions, questions, and inquiries regarding this Policy, and complaints regarding the handling of personal information by the Company, please contact the following point of contact.

  • Address: 3-1 Marunouchi 2-Chome, Chiyoda-ku Tokyo 100-8086
  • Company name: Beyond Materials Corporation
  • Executive Director President: Tetsushi Abe
  • E-mail: info@beyond-materials.jp

GDPR Privacy Notice

This GDPR Privacy Notice (hereafter referred to as “this Notice”) is applicable only to personal data concerning data subjects (“you” or “your”) in the member states of the European Union and the three EEA/EFTA states – Iceland, Liechtenstein and Norway (collectively, hereafter referred to as the ”EU”)
This Notice shall be read and construed in conjunction with the other provisions of our

Privacy Policy, and the provisions of this Notice shall prevail in the event of any inconsistency between them and the other provisions of our Privacy Policy.

Beyond Materials Corporation (“we” or “our”) process any personal data of customers in accordance with the General Data Protection Regulation (Regulation (EU) 2016/679 of 27 April 2016) (hereafter referred to as “GDPR”).

1. Identity and contact details of the controller

When you interact and provide your personal data with us, we are the controller of your personal data who along with our affiliates determine the purposes and means of processing your personal data.

You can contact us by visiting our principal place of business at 3-1 Marunouchi 2-Chome, Chiyoda-ku Tokyo 100-8086 or sending an email to the following email address: info@beyond-materials.jp

We appoint Johannes Houben as our representative with regard to our obligations under the GDPR. You can contact the representative at Leopoldstraße 87 80802 Munich Germany, info@beyond-materials.jp.

2. Categories of personal data we collect

We collect and process the following personal data in the context of our services.

  1. Information you provide
    • Account Information – When you register an account in our services, you will need to provide us with your real name, a username, address, phone number, email address and payment verification information and choose a password.
  2. Information we collect automatically
    • Usage Information – When you interact with our websites, we automatically collect technical data regarding your usage of our services, including pages that you visit and links you click on, online identifier (cookie, IP address, etc.) or device information (language, browser type, etc.).
    • Location Data – When your device is set to provide location information, we automatically collect informati011 about your general location (e.g. IP address).
  3. Information from third parties
    • Information from third-party data providers – We receive your personal data from tech vendors who support our websites and other business systems, operational companies such as delivery couriers, and payment service providers who help us process your payments.
      Such personal data includes your demographics. transaction and purchase history or information about your interaction with online contents or advertisements.
    • Information from Group Companies – Our group companies, such as FEV Consulting GMBH, Mitsubishi Corporation and their affiliates (hereafter referred to as the “Group Companies”), provide us with your personal data such as your real name, company name, email address, and such.

3. Purposes and legal basis of processing

We process your personal data for the purposes and on the legal bases described below.

4. Disclosure of personal information

Your personal data will be processed by our duly authorized personnel or such persons of our Group Companies in accordance with the GDPR. We may engage third parties as processors on our behalf and disclose your personal data to them. Those third parties include Internet providers, and market research companies.

We may also disclose your personal data (i) where required by the applicable laws or regulations, (ii) in connection with corporate activities such as mergers, and (iii) when defending ourselves in an administrative or judicial proceeding.

5. Transfers to third countries outside the EU

The third parties to which we transfer your personal data in order to provide our services, except for our Group Companies located in the EU, are located in Japan. Japan is recognized by the European Commission as providing an adequate level of data protection.

For further information, including obtaining a copy of the documents used to protect your personal data, please contact us in writing or by sending an email to the addresses as described in 1 above.

6. Retention period of personal data

We will retain your personal data for so long as necessary to fulfil the purposes for which we process your personal data as described in 3 above.
Generally, your personal data will be removed from our database [3] years after your last interaction with our website. We may keep your personal data for a longer period of time where we reasonably believe necessary under the applicable laws and regulations or in order to protect our interest.

7. Your rights

You may exercise the following rights by contacting us or our representative using the contact information described in 1 above in this Notice.

  1. Right of access – You may obtain confirmation of whether or not your personal data is being processed and, if it is the case, obtain access to or a copy of such personal data.
  2. Right of rectification – You may obtain the rectification of inaccurate personal data if any.
  3. Right to erasure – You may obtain the erasure of your personal data, subject to certain exceptions under the GDPR, where: (i) such personal data is no longer necessary in relation to the purposes for which we collected and processed it; (ii) you withdraw your consent to our processing solely based upon your consent; (iii ) you object to our processing and there are no overriding legitimate grounds for such processing; (iv) our processing is unlawful; or (v) your personal data has to be erased in compliance with a legal obligation.
  4. Right to restriction of processing – You may obtain restriction of processing of your personal data, subject to certain exceptions under the GDPR, where: (i) you contest the accuracy of your personal data; (ii) our processing is unlawful and you select to restrict our processing instead of requesting erasure of your personal data; (iii ) you request us to establish, exercise or defense legal claims that need your personal data no longer necessary for the purposes of our processing; or (iv) you exercise the right to object to our processing and wait for the verification on whether we have overriding legitimate grounds.
  5. Right to data portability – You may receive your personal data or direct us to transmit your data to a third party you designate, provided that we process such personal data based upon your consent or as the performance of a contract with you.
  6. Right to object – You may object to processing of your personal data where our processing is based upon the exercise of our official authority or our legitimate interests or for direct marketing purposes.
  7. Right to withdrawal of your consent – Wherever we rely on your consent in order to process your personal data, you have the right to withdraw that consent at any time. Such withdrawal does not affect the lawfulness of any processing performed pursuant to the consent given prior to the withdrawal. To exercise this right, please contact us in writing at the postal address or the email address described in 1 above in this Notice.
  8. Right to complain – You have the right to lodge a complaint with a supervisory authority in particular, in the member state of the EU where you have a habitual residence or place of work or where the alleged infringement of the GDPR took place.

8. No obligation to provide your personal data

You have no obligation to provide your personal data to us either under applicable law or a contract. Once you make an order for our services or goods, we may require your personal data based on the contract with you, in which case your failure to provide personal data we require may prevent us from proving you with the services or goods you purchase.

9. Automated processing including profiling

Not Applicable

Privacy Preference

© Beyond Materials Corporation